Terms and Conditions of Entry & Privacy Notice

1. Contractual Agreement

These Terms and Conditions (T&Cs) apply to the private land located at 8 Meadowsweet Close, Lower Cambourne, Cambridge, CB23 6ET, hereafter referred to as "The Property."

By causing a vehicle to enter The Property, the driver accepts and agrees to be legally bound by these T&Cs (as validated by the UK Supreme Court in ParkingEye Ltd v Beavis). If you do not accept these terms, do not enter The Property. Contractual acceptance is formed by conduct upon entry.

2. Authorised Access Only

Access to The Property is strictly limited to Authorised Vehicles. An Authorised Vehicle is defined exclusively as:

• Vehicles owned and operated by residents of the properties located on this private driveway.
• Vehicles operated by their invited guests.
• Vehicles performing an active delivery or contractors providing services directly to the properties on this private driveway.

3. Operational Rules of the Land

All vehicles entering The Property are subject to the following strict operational conditions to ensure a safe residential environment:

• Maximum Speed Limit: 5 miles per hour (5 mph). This limit applies to all commercial and non-resident traffic and is strictly enforced to protect pedestrians, children, and pets.
• No Unauthorised Manoeuvres: Using The Property as a "turning head" or thoroughfare is strictly prohibited and constitutes an ongoing private nuisance.

4. The Contractual Charge

Payment Terms

• The Contractual Charge is £100.00, payable within 28 days of the issue date of the Notice/Invoice.
• Discount: If payment is received within 14 days of the issue date, the charge will be reduced to £60.00.
• Failure to pay the charge within 28 days will result in the commencement of debt recovery action and/or Small Claims Court litigation. The driver/keeper will be liable for all additional administrative and court filing fees incurred.

5. First-Instance Warning Policy

We operate a grace policy for legitimate visitors to resident properties (e.g., delivery drivers or contractors). If a legitimate visitor is detected breaching the 5mph speed limit for the first time, we will issue a Formal Warning Notice to the vehicle’s registered keeper, making them clearly aware of the safety terms and their duty of care, rather than immediately pursuing the contractual charge. Any subsequent breaches by that vehicle will result in the standard Contractual Charge.

6. Keeper Liability

In accordance with Schedule 4 of the Protection of Freedoms Act 2012, if the identity of the driver is not provided or known, the Landowner reserves the right to hold the Registered Keeper of the vehicle liable for the unpaid Contractual Charge.

7. Appeals Process

If you believe this charge was issued in error, you may appeal in writing within 14 days of receiving the charge notice.

• Appeals must be sent via email to: ms.close.8@outlook.com
• Please include the Vehicle Registration Mark (VRM), the date of the incident, and any supporting evidence (e.g., proof of a delivery to a resident on this private driveway).
• If an appeal is rejected, the discounted rate of £60 will remain available for a further 14 days from the date of the rejection.

8. Data Protection & Privacy Notice (UK GDPR)

Data Controller: Homeowners of 8 Meadowsweet Close, Lower Cambourne, Cambridge, CB23 6ET

Purpose of Processing: CCTV, Radar, Vision AI, and Automatic Number Plate Recognition (ANPR) systems may be in operation on The Property. Data is captured and processed for the purpose of Land Management, specifically enforcing the Terms and Conditions of entry, safety, and crime prevention.

Data Retention & Processing

• The processing of personal data is conducted under the lawful basis of Legitimate Interest.
• Data (video, speed metrics, etc.) not required for enforcement or legal proceedings is automatically discarded after 30 days.
• Data may be shared with the Driver and Vehicle Licensing Agency (DVLA) to request details of the registered keeper on the grounds of "Reasonable Cause," and with legal representatives for the purpose of pursuing an unpaid Contractual Charge.

9. Community Maintenance Fund